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Head, Administration, Procurement & Logistics at CVPeople Tanzania

CVPeople Tanzania | Full time

Head, Administration, Procurement & Logistics

Dar es salaam, Tanzania | Posted on 10/18/2023

Responsibilities

  • Take overall oversight, planning and supervision of the procurement, administration and logistics function
  • Ensure all the international staffs are having valid authority to work and reside in Tanzania, and timely renewal of new permits.
  • Ensuring smooth and timely visa processing while inviting guests into the country, provide them with special guide while in-country in terms of safety, security and movements
  • To spearhead, develop, review and ensure efficient and effective implementation of administrative, procurement and logistical policies and procedures of the organization.
  • Take lead in the development, review and update of the procurement, administration and logistics policies and procedures to match with the economic environment.
  • Take lead in the development of a yearly procurement plan and ensure effective implementation of the plan.
  • Develop, review and update list of prequalified potential and credible suppliers of goods, services and works.
  • To ensure transparency, fairness and highest level of Integrity in all sorts of procurements and logistics support in line with procurement principles and best practices.
  • To confirm all kinds of materials are procured as per the demand from the user department and negotiate with the bidders to ensure value for money.
  • Identify suitable business, branch premises and work with legal department and management to negotiate and finalize leasing/tenancy agreements, ensure the building meet the construction and regulatory standards, well maintained, secure and satisfies health and occupation guidelines.
  • To efficiently and timely procure quality materials, Items and services from competent sources.
  • In charge of all organization assets, properties and business premises, furniture, equipment, fittings, stationery and other supplies through safe keeping, updated asset inventory registers and records, maintenance, repairing, replacement and disposal of obsolete and unusable items.
  • In charge of all organization assets, properties and business premises, furniture, equipment, fittings, stationery and other supplies through safe keeping, updated asset inventory registers and records, maintenance, repairing, replacement and disposal of obsolete and unusable items.
  • To organize trainings, orientations and workshops for staff development within the department and timely asses the departmental staff performance.
  • To organize trainings, orientations and workshops for staff development within the department and timely asses the departmental staff performance.
  • Interface with the utility companies to ensure there are no business disruptions due to power, water, telephone and postal services challenges and ensure timely restorations in case they arise.
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Knowledge and Experience

  • Minimum 10 years’ experience in the field of procurement, logistics and admin preferably in the financial sector.
  • Preferably 2+ years’ experience as Head/Deputy Head of Admin and Procurement, preferably in any financial institution.
  • Have led a team of more than 20 staff.
  • Strong communication, interpersonal, teamwork, and negotiation skills
  • Results oriented individual with ability to deliver good quality work timely
  • Strong analytical, planning and forecasting skills
  • Strong finance & budgeting skills
  • Ability to work in a multi-cultural environment
  • Capacity to monitor large volume of operations, capacity to take high level responsibilities and to work under pressure with tight deadlines
  • Experience of management of diverse workforce including effective performance management and utilization of capacity building, coaching, and mentoring skills
  • Proactive in identifying and addressing issues
  • Patience and a sense of humor

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