Requisition ID: 1101
Employment Type: NonStaff-Regular
Duty Station: Vienna
Internship Duration: 6 months
Application Deadline: ONGOING
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.
Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.
The Directorate of Corporate Services and Operations (COR), headed by a Managing Director, is responsible and accountable for the management of UNIDO’s human, financial and material resources, ensuring the capacity of the Organization to fulfil its mandate. The Directorate oversees a full range of financial, human resources, learning and staff development, procurement, information technology and general services to meet the service support needs of the Organization as a whole. Additionally, the Directorate houses the Gender Equality and Empowerment of Women Unit and the Ethics and Accountability Unit as well as oversees their operations. Furthermore, the Directorate provides guidance on personnel security and safety matters and ensures the overall coordination of UNIDO’s response in this regard.
Under the supervision of the Managing Director of the Directorate of Corporate Services and Operations (COR), and in close coordination with other organizational entities within UNIDO, Financial Services (COR/FIN) enables the Organization to achieve its business and strategic goals through the provision of financial services, including financial control functions at UNIDO Headquarters and in the Field. Aiming to ensure and maintain the financial integrity of the Organization, it develops, maintains and operates policies, systems and tools to facilitate the effective management of the financial resources at the disposal of the Organization. The services provided include budgeting, financial control, financial planning, management of both budgetary and extrabudgetary financial resources; cash management and treasury operations; determination, management and reporting of assessed contributions; receipts and disbursements of funds, including payroll operation for Headquarters and Field staff; financial management of technical cooperation services; and accounting and reporting for both budgetary and extra-budgetary activities of the Organization. Overall, Financial Services collaborates closely with the Office of Strategic Planning and UN Engagement (ODG/SPU) and the Quality, Impact and Accountability (IET/QUA) Division, as well as with the Office of Change Management (ODG/CHM), in ensuring the solid Result Based Management and Result Based Budgeting approach of the Organization. Furthermore, in close cooperation with the Coordination and Integration Support Division (IET/CIS), it reviews and implements improvements to the ERP processes and system operations to improve the overall efficiency and effectiveness of the services provided. In addition, it acts as the Focal Point for interaction with the external auditors and operates the audit support system. It also liaises with Member States, policymaking organs and other strategic partners on financial matters.
The internship is located in the Office of the Director, within the Financial Services department.
The duration of an internship at UNIDO is between three to six months, is UNPAID and full-time. Interns work under the supervision of a staff member, in the department or office that they are assigned to. Interns shall cover all costs associated with their internship, including visas, travel to and from the duty station, insurance, transportation, accommodation and living expenses
GENERIC DUTIES AND RESPONSIBILITIES
The Intern shall be engaged as follows:
- Exposed to the regular core functions of the Department and as such shall have the opportunity to observe the day-to-day operations and engage in on-the-job training in specific actions delegated by the Supervisor.
- Engaged in a specific self-contained assignment described below:
- Support to Financial Services (COR/FIN), which enables the Organization to achieve its business and strategic goals through the provision of financial services, including financial control functions at UNIDO Headquarters and in the Field. The services provided budgeting, financial control, financial planning management of both budgetary and extra-budgetary financial resources; cash management and treasury operations; determination, management and reporting of assessed contributions; receipts and disbursements of funds, including payroll operation for Headquarters and Field staff; financial management of technical cooperation services; and accounting and reporting for both budgetary and extra-budgetary activities of the Organization.
This will require the following:
- Process invoices and payments for vendors, travelers, and staff
- Maintain information in the grants management module of the ERP system (SAP)
- Participate in follow-up of budget revisions and the closure of grants
- Study, review and update financial information and structure on intranet and Open Text
- Prepare an end-of-internship report; to be submitted to and cleared by UNIDO Internship Coordination.
- Other Special emerging Projects that may enhance the learning experience of the Intern.
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
MINIMUM ORGANIZATIONAL REQUIREMENTS
Age: Minimum 20 years on the first day of the internship.
Education: Enrolled in a university degree programme; or begin the internship within one year of completing a university degree; or completed a university degree and be sponsored as part of an academic or development programme.
Field of specialization: Finance or IT especially new technologies such as RPA, AI, blockchain, Big Data, etc.
Languages: Fluency in written and spoken English is required. Knowledge of another official United Nations language (Arabic, Chinese, French, Russian and Spanish) is an asset.
Other skills: Experience with or knowledge of SAP and frontier technologies is an advantage.
- Become acquainted with the most up-to-date technical, economic and industrial developments in the relevant field of specialization of the Department. Furthermore, he/she is expected to deepen his/her knowledge in the fields of new product/services and process design.
- Gain experience in project design/management.
- On the job training: participation in every phase of the working process.
- Gain experience in working effectively in a diverse and multi-cultural environment.
Cost: Please note that UNIDO internships in the Financial Services Department are on-site at the UNIDO Headquarters in Vienna and are not remmunerated. Interns shall cover all costs associated with their internship, including visas, travel to and from the duty station, insurance, transportation, accommodation and living expenses.
UNIDO Interns are expected to uphold the highest standards of integrity, professionalism and respect for diversity at all times, both at work and outside. Only candidates who fully and unconditionally commit to these values should consider applying for internships at UNIDO.
All applications must be submitted through the UNIDO Online Recruitment System.
Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process.
Visit the UNIDO employment website for details on how to apply: www.careers.unido.org
Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: email@example.com